Property management involves overseeing the daily operations, maintenance, and financial health of real estate properties.
At Romanow Real Estate, all of these critical processes are included in our services.
Our Property Management Services
Onboarding Your Property
- Initial Inspections: Conducting a comprehensive inspection of the property to assess its current condition and identify necessary repairs.
- Contract Review: Reviewing existing contracts, leases, and vendor agreements to understand ongoing obligations.
- Set-Up of Management Systems: Implementing management software to track rent payments, maintenance requests, and financial reporting.
Marketing Your Property
- Market Research: Analyzing the local real estate market to set competitive rent rates and target the right tenant demographics.
- Advertising Vacancies: Creating and distributing advertisements via online platforms, real estate portals, and local marketing channels.
- Showing the Property: Scheduling property showings and tours for potential tenants.
Tenant Screening & Leasing
- Tenant Application: Collecting applications from prospective tenants, including credit and background checks.
- Screening: Evaluating applicants based on rental history, creditworthiness, employment verification, and legal compliance.
- Lease Negotiation and Signing: Drafting lease agreements, negotiating terms with tenants, and ensuring legal compliance in the contracts.
Tenant Move-In
- Pre-Move-In Inspection: Conducting a walkthrough of the property to document the condition before the tenant moves in.
- Lease Signing & Security Deposit: Collecting the first month’s rent, security deposit, and signing the lease agreement.
- Property Orientation: Explaining rules, procedures, and providing tenants with keys, access codes, and information on maintenance requests.
Rent Collection & Financial Management
- Rent Collection: Ensuring timely collection of monthly rent and enforcing late fees if applicable.
- Financial Tracking: Monitoring income and expenses, preparing monthly and annual financial reports, and managing property budgets.
- Tax Filings: Keeping up with property tax obligations and preparing necessary documentation.
Maintenance & Repairs
- Routine Maintenance: Scheduling regular upkeep such as landscaping, cleaning, and general repairs.
- Responding to Repairs: Addressing tenant maintenance requests in a timely manner, especially emergency repairs like HVAC or plumbing issues.
- Vendor Management: Hiring and overseeing third-party vendors and contractors for specialized maintenance or major renovations.
Tenant Relations
- Handling Tenant Issues: Addressing tenant concerns or complaints, including noise, property issues, and disputes.
- Lease Renewals: Approaching tenants for lease renewals or negotiating new terms.
- Evictions (if necessary): Enforcing lease terms and legal procedures if eviction becomes necessary due to non-payment or lease violations.
Legal Compliance
- Ensure Compliance with Laws: Adhering to local, state, and federal laws related to property management, such as fair housing, zoning regulations, and health & safety codes.
- Lease Compliance: Monitoring tenant adherence to the lease agreement and taking action if the tenant breaches the terms.
Property Inspections
- Routine Inspections: Conducting periodic property inspections to ensure proper upkeep and adherence to safety standards.
- Move-Out Inspection: Documenting the property’s condition when tenants move out and assessing any necessary repairs or deductions from the security deposit.
Turnover & Vacancy Management
- Preparing for New Tenants: Cleaning and preparing the unit after a tenant moves out, addressing repairs, repainting, and general upgrades.
- Minimizing Vacancy Period: Quickly marketing the property and filling vacancies to minimize loss of rental income.
Financial Reporting & Performance Evaluation
- Monthly/Annual Reports: Providing detailed reports on the property’s income, expenses, and overall financial performance.
- Property Performance Review: Analyzing market trends and occupancy rates to identify areas for improvement or potential rent adjustments.
- Owner Communication: Regularly updating the property owner(s) on the property’s condition, financial performance, and any major decisions.
What Makes Romanow Real Estate Different?
At Romanow Real Estate, we understand the importance of having a reliable property management company. Our licensed Property Managers prioritize your best interests and ensure your property is expertly managed.
Whether you’re new to rentals, an experienced landlord, or own multi-family or commercial properties, our full-service management covers all your needs. Trust us to provide top-notch care for your property and maximize your investment.
At Romanow Real Estate, there are no upfront fees—you only pay once we successfully rent your property. This commitment ensures that our priority is delivering results and securing reliable tenants for your investment. Enjoy risk-free property management with Romanow Real Estate.
Our Owner’s Portal gives you easy access to all your statements and property documents, providing a convenient way to manage your property online. Powered by doorloop, it also serves as a seamless communication tool, allowing you to contact us and log any requests for your properties at any time. Experience hassle-free property management with our user-friendly Owner’s Portal.
Our Tenant’s Portal simplifies property management for tenants by providing an easy way to pay rent, access monthly statements, and submit maintenance requests online. This convenient platform enhances tenant satisfaction and streamlines communication, ensuring a smooth rental experience.
By partnering with DoorLoop, the #1 rated property management system, we streamline the management of your properties, providing efficient and cost-effective services. This cutting-edge technology enhances our ability to manage properties seamlessly, ensuring a hassle-free experience for both property owners and tenants.
If you don’t live in Canada, you may be subject to non-resident withholding taxes on your rental property. Our founder, Brian Romanow, is a Chartered Professional Accountant and an expert in non-resident taxation for rental properties. He will assess your situation, ensure your NR4 and NR6 statements are filed on time, and make sure withholding taxes are remitted when due, keeping you fully compliant with Canadian tax laws.
Your rental properties can significantly affect your personal or corporate income taxes. Your online property statement provides a starting point for filing your tax return. Need further assistance with a full property profit and loss report, managing capital cost allowance, or handling gains from the sale of your property? Our founder, Brian Romanow, a Chartered Professional Accountant, is an expert in these areas and can guide you through every tax aspect of property ownership.
At Romanow Real Estate, we are seasoned professionals with extensive expertise in property markets, investment strategies, and financial analysis. We specialize in identifying high-potential opportunities, optimizing property portfolios, and maximizing returns while minimizing risks. With experience across residential, commercial, and multi-family properties, we are your trusted advisors in the real estate industry, helping you achieve your investment goals.
Our commercial property management services provide complete oversight of your property, whether it’s a retail center, industrial property, or office building. We handle tenant relations, lease administration, maintenance, and financial management to ensure your property operates efficiently and remains profitable. Our team also manages rent collection, CAM cost tracking and reconciliation, property inspections, and legal compliance, all with the goal of enhancing your property’s value and appeal to both current and prospective tenants. Trust Romanow Real Estate to maximize your commercial property’s potential.
Why choose Romanow Real Estate to be your Property Manager
Romanow Real Estate handles all aspects of property management, from tenant relations to maintenance, ensuring compliance, maximizing income, and minimizing vacancies. Our expertise and partnerships ensure smooth operations and stress-free ownership for every client.
Save Time
Managing property is time-consuming, but Romanow Real Estate handles everything from tenant communication to maintenance, so you can focus on what matters.
Expertise and Compliance
With deep knowledge of property laws, we keep your property fully compliant and legally protected, minimizing risks and ensuring smooth operation.
Maximize Your Returns
We set optimal rental prices with market analysis and reduce vacancies through effective marketing and tenant retention, maximizing your returns.
Maintenance and Repairs
Our trusted contractors handle repairs quickly, while regular inspections catch issues early, safeguarding property value and tenant satisfaction.
Stress Reduction
Romanow Real Estate manages tenant issues and unexpected challenges, ensuring smooth operations so you can enjoy ownership without the stress.
Backed by Royal Lepage
Partnering with Royal LePage gives us access to top agents nationwide, providing you with expert service and guidance for successful transactions.
Property Management Simplified
At Romanow Real Estate, we provide expert property management services designed to maximize property value and improve tenant relationships. Our team ensures seamless, transparent management for both residential and commercial properties.
Trust Romanow Real Estate to enhance your property’s performance and streamline operations. Contact us today to learn more about our top-tier property management solutions.
Why You Should Hire a Property Manager?
Managing your property can be time-consuming and challenging, but Romanow Real Estate makes it easy. We specialize in hassle-free property management that maximizes your rental income. Whether you own residential or commercial properties, our expert team is here to help.
Contact Romanow Real Estate today for a free property evaluation and discover how we can enhance your investment.
